Bylaws of the Michigan Association of Family and Consumer Sciences

ARTICLE I- Name

The name of this nonprofit organization shall be the MICHIGAN ASSOCIATION OF FAMILY AND CONSUMER SCIENCES (MAFCS). It shall be an affiliate of the American Association of Family and Consumer Sciences (AAFCS).

ARTICLE II- Purposes

Section 1- The purposes of this Association shall be to further education and science in family and consumer sciences and through it the well-being of all individuals, families, and communities; and, specifically, the Association shall:

a. Encourage high standards of education, research, and service for those institutions and individuals interested in the instruction, study and/or practice of family and consumer sciences.

b. Provide by means of seminars, symposia, and conferences for the exchange of knowledge in the field of family and consumer sciences.

c. Alert members and the public to social, economic, and psychological changes having implications for family and consumer sciences programs.

d. Identify positive scientific trends affecting the practice of family and consumer sciences and provide leadership and means for the incorporation of said trends into the practice of family and consumer sciences.

e. Encourage discussion and debate, among professionals and among the public-at-large, on issues relevant to family and consumer sciences.

f. Promote liaison and cooperative activity with groups having related concerns on behalf of the public interest in family and consumer sciences.

g. Promote, for the benefit of all humanity, research and study in the areas of aging, child development, education, family economics, family housing, foods and nutrition, health, homemaking, human services, textiles and clothing, and other social and economics issues affecting families; and make the results of such research available to government agencies, educators, and the public-at-large.

h. Carry out any lawful purpose permitted by a charitable organization under Section 501©(3) of the Internal Revenue Code of 1986, or comparable provisions of subsequent legislation.

ARTICLE III- Affiliation with the American Association of Family and Consumer Sciences

Section 1- MAFCS shall be affiliated with AAFCS and the requirements of membership shall include all membership requirements of AAFCS.

Section 2- MAFCS shall be composed of members of AAFCS.

Section 3- MAFCS, as an affiliated state association, shall be represented in the AAFCS Senate by the President (or alternate) and by duly authorized delegates as designated by the Bylaws of AAFCS. The President shall appoint persons to represent MAFCS in the AAFCS Senate. If time permits, this list shall be presented to the Board of Directors for approval.

Section 4-MAFCS shall be represented in the AAFCS Affiliate Presidents’ Unit by the President and OR the President-Elect, or duly authorized delegate.
Section 5- MAFCS Bylaws shall be consistent with the AAFCS Bylaws, and any amendment of the AAFCS Bylaws affecting these Bylaws shall cause the document to be amended automatically to concur with such amendment.

ARTICLE V- Officers of the Association-

Section 1- The officers of the association shall have active or supporting member status in the year elected and throughout their term of office. Elected officers consist of President-Elect, Vice President for Program Elect, Vice President for Membership, Secretary, and Treasurer. and nominating committee members. President and Vice President for Program are not elected. Those positions are filled by President-elect and Vice-President for Program-elect who move into those offices after one year in their elected positions. Officers shall not be eligible for re-election for consecutive terms, but shall serve until successors are elected.

Section 2- An Executive Director may be hired by the Board of Directors with specific contracted duties.

Section 3-The slate of officers will be presented two months before the annual meeting by the Board/Nominating Committee for approval by the membership. Approval or disapproval may be communicated to the Board by e-mail reply or U.S. mail.

Section 3- Election of Association officers and members of the Nominating Committee shall be by mail ballot. Ballots shall be prepared by the Nominating Committee and mailed by February 1. Ballots shall be mailed to all members with the exception of student and honorary members. The closing date for receipt of votes shall be four weeks from the date of the mailing of the ballots.

Section 4- Election shall be by plurality of votes cast. All newly elected members of the Board of Directors shall assume their offices at the annual meeting.
Section 5- Schedule for election and length of term of each officer are as follows:

Officer
President
President-Elect
V.P. for Program
V.P. Elect for Program
V.P. for Membership
Secretary
Treasurer
Year Elected
Not Elected, President-elect moves up
Elected every third other year
Not elected, V.P. for Program-Elect moves up
Elected every year
Elected even-numbered years
Elected odd-numbered years
Elected even-numbered years
Length of Term
2 yrs
1 year
1 year
1 year
2 years
2 years
2 years
Nominating Committee The Board shall serve as the Nominating Committee.

 
Section 6- It shall be the responsibility of the Nominating Committee (the Board) to submit, by December 1, according to the table above.

ARTICLE VI- Duties of Officers

Section 1- The duties of the President, President-Elect, Vice President for Program, Vice President for Program-Elect, Vice President for Membership, Secretary, and Treasurer shall be such as usually pertain to their respective offices. It is expected that each officer will be responsible for Public Relations. Additional specific duties are as defined below:

a. President- The President shall preside at all meetings of the Board of Directors and Annual Membership Meeting; shall appoint committees which are not elected or specifically provided for otherwise; and shall be responsible for coordinating the plan of work. If a vacancy occurs on the Board of Directors, the President shall, with the approval of the Board of Directors, appoint a person to fill the unexpired term. The President shall present a report at each Annual Membership Meeting of the Association, serve as a liaison officer with AAFCS; shall officially represent the interests of MAFCS on the AAFCS Affiliate Presidents’ Unit; and shall report on these meetings to the Board of Directors. The President or duly authorized alternate shall be a representative of MAFCS to the AAFCS Senate.

b. President-Elect- The President-Elect shall act as an alternate and/or observer at the AAFCS Affiliate Presidents’ Unit. The President-Elect shall perform the duties of President when the President is absent and shall have such other duties as may be determined by the Board of Directors or the President to accomplish MAFCS priorities. If a vacancy occurs in this office, the Board of Directors may appoint a temporary replacement until a special election can be held.

c. Vice President for Program- Vice President for Program shall serve as chair of the Annual Meeting Committee and shall perform the duties of President when the President is absent and there is no President-Elect.

d. Vice President for Program-Elect- Vice President for Program-Elect shall serve as vice chair of the Annual Meeting Committee for one year, and then become Vice President for Program in the second year.

e. Vice President for Membership- Vice President for Membership shall promote membership in AAFCS and MAFCS, interpret policies in regard to membership, report the membership trends to the Board of Directors. and shall be responsible for the reproduction and mailing of newsletters, ballots, and other communications on or before the due dates.

f. Secretary- The Secretary shall be responsible for the content of records of the Board of Directors and the Annual Membership Meeting; shall manage the correspondence of the Association; shall be responsible for notifying all nominees and Board of Directors members of election results as soon as possible; shall keep a record of all persons who have served on the Board of Directors, specifying offices held and committee and special assignments, as well as years served; and shall submit official minutes of the Association to the auditor annually, together with the Treasurer’s books.

g. Treasurer- The Treasurer shall be responsible for all fiscal matters; shall have custody of all monies of MAFCS; shall close the books annually on the last day of the fiscal year; shall submit MAFCS records and Student Member Section records for audit annually at the end of the fiscal year; shall instruct the auditor to prepare necessary state and federal reports; shall submit an annual report of all disbursements; shall prepare a tentative budget for the next fiscal year and report regularly to the Board of Directors; and shall pay all approved bills of the Association.

h. Ex Officio Board Members- Newsletter Editor, Website Liaison, Awards/Scholarship Chair and others as needed.

ARTICLE VII-Meetings

Section 1- The Annual Meeting of the Association shall be held at such time and place as the Board of Directors shall determine. In the event of an emergency, the Annual Meeting may be cancelled by the Board of Directors.

Section 2- Other membership meetings may be called by the President upon approval of the majority of the Board of Directors. The annual meeting and other membership meetings shall be open to all members. Those members present constitute a quorum.

ARTICLE VIII- Board of Directors

Section 1- The governing body of MAFCS shall be the Board of Directors. The Board of Directors shall consist of:

a. Officers of the Association (President, President-Elect, Vice President for Program, Vice President for Program-Elect, Vice President for Membership, Secretary, Treasurer and Ex Officio members.

b. Awards/Scholarships Committee Chair

b. The Preprofessional/Graduate Student Section Coordinator (optional)

c. Chair of the Nominating Committee

d. Newsletter Editor (optional)

Section 2- The duties of the Board of Directors are:

a. To administer the business of the Association.

b. To control and manage the funds and other property of the Association and have general oversight of all matters affecting the Association.

c. To approve the location, time, and program of the Annual Meeting of the Association.

d. To approve the program of work of the Association.

Section 3- Consecutive membership on the Board of Directors shall be limited to six years.

Section 3- A majority of voting members of the Board of Directors shall constitute a quorum.

Section 4- The Board of Directors shall hold two or more meetings annually. The first meeting shall be held before the first of November.

Section 5- A majority or plurality vote shall be of those present and voting at an official meeting.

Section 6- Any action required or permitted to be taken at a meeting of the Board of Directors may be taken without a meeting, without prior notice, and without a vote if a consent in writing, setting forth the action so taken, is signed by a majority of the directors having not less than the minimum number of votes necessary to authorize or take the action at a meeting where all eligible directors were present and voted. Such consent shall have the same effect as a vote of the directors and may be stated as such in any articles or document filed with the State of Michigan.

ARTICLE IX-Committees and Appointed Positions

Section 1- The Board of Directors may appoint members to the following standing committees:

a. Finance Committee- This committee shall develop the budget for presentation to the Board of Directors.

b. Bylaws Committee- This committee shall review the Bylaws for the Board of Directors, shall receive and propose amendments to the Bylaws so that they are functional and in accord with AAFCS Bylaws, and shall review proposed amendments with the Board of Directors.

Section 2- Annual Meeting Committee- the Annual Meeting Committee shall reflect the plan of work in so far as possible. The Vice President for Program shall serve as chair, and the Vice President for Program-Elect shall serve as vice chair.

Section 3- Special committees may be appointed as needed by the President with approval of the Board of Directors. The President shall designate duties and tenure of these committees.

Section 4- Reports- - Written reports of committees shall be submitted yearly to the President prior to the Annual Membership Meeting. Reports of general interest to the membership shall be given at the Annual Membership Meeting of the Association. Additional reports shall be submitted as directed by the Board of Directors.

Section 5- Appointed Position- Standing committees and special positions may be appointed by the President with the approval of the Board of Directors.

a. The Newsletter Editor shall prepare and work with the Board of Directors to publish the MAFCS newsletter. A minimum of three newsletters shall be published annually and distributed to each member.

ARTICLE X- Preprofessional/Graduate Student Section

Section 1- If the MAFCS chooses, they may create a Preprofessional/Graduate Student Section. The Bylaws of the Preprofessional/Graduate Student Section (P/GS) shall be approved by the Board of Directors.

Section 2- The P/GS Section shall have its own rules of order (which should include the election of officers for the section), consistent with the Bylaws of MAFCS and AAFCS, and approved by the Board of Directors.

Section 3- The P/GS Section Coordinator shall be a member of AAFCS and shall be appointed by the Board of Directors. The Coordinator shall be a member of the Board of Directors and shall maintain continuity and provide guidance for the P/GS Section.

Section 4- Reimbursement- The monies received by MAFCS from AAFCS for student members shall be accounted for separately and transferred to the P/GS Section account for the MAFCS accounts.

ARTICLE XI- Fiscal Year

The fiscal year of the Association shall correspond to the requirements of the tax-exempt status of the Association.

ARTICLE XII- Amendments

These Bylaws may be amended either by a vote of two-thirds of members present and voting at the Annual Membership Meeting, or by a majority of votes cast by mail ballot, provided the amendments have been approved by two-thirds of the members of the Board of Directors in attendance at a regular Board meeting. Amended Bylaws are subject to AAFCS approval.

MAFCS was recognized as a 501©(3) organization on July 31, 1979 and is operated exclusively as a scientific and educational association as defined in Section 501(c)(3) of the Internal Revenue Code.

Revisions approved 08/04/2011